Pleasant Hill Community Emergency Response Team Foundation
Mid-Year Meeting
Date/Time: June 3, 2024; Following the Steering Committee meeting
Location: Large Community Room, Pleasant Hill City Hall
Agenda
Public Comment
Welcome
Approve Meeting Minutes – December 11, 2023 Annual Meeting
Reports from the Foundation’s Officers
• President
• Vice President
• Secretary
• Treasurer
Updates on Foundation Support of CERT Operations
• Equipment Purchased (ICP Ham eqpt, ICP Night Lighting, SW Area Cache items, ICP Vests)
• Special thanks to Michael Cain and Gordon
New Business
• Discussion and recommendation for approval of equipment and supplies needed for each CERT Area
Next Scheduled Meetings:
• Mid Annual: December 9, 2024
Adjournment
Minutes from Previous Meeting
Pleasant Hill Community Emergency Response Team Foundation
Annual Meeting Minutes
Pleasant Hill City Hall – Large Community Room
December 11, 2023
Following the PH CERT Steering Committee Meeting (8:25 PM)
Notice Given:
Pleasant Hill CERT Website, which included the agenda
Email to Pleasant Hill Community Emergency Response Team Foundation Board Members
1. Attendees
• Officers
o President: Jim Bonato
o Vice President: Gordon Doughty
o Secretary: Carol Reade
o Treasurer: Eric Cheng – Absent
• Directors/PH CERT Area Coordinators
o NE: Marievita Lowe
o NW: Jim Hirahara
o SE Designee: Molly Weden (for Carol Reade)
o SW: Marlene Dotterer
• Director-at-Large: Annegret van Gemeren
• Associate Members:
o Dirk Bridgedale (NW)
o Steve Donovan (SW)
2. Public Comment: none
3. Welcome
To open the meeting, the President read from the Foundation’s Bylaws, ARTICLE 2: PURPOSE.
4. Approve Meeting Minutes – June 5, 2023, Mid-Year Meeting
The June 5, 2023, minutes were accepted. Molly Weden motioned to approve/Marievita Lowe seconded. The minutes were approved.
5. Reports from the Foundation’s Officers
• President:
o The PH CERT Area Incident Command Post (ICP) equipment for all PH CERT areas that was approved for purchase on July 4, 2023, has been obtained for less than the approved amount.
o Special thanks to Michael Cain for placing the orders, storing the equipment at his home, and coordinating with the PH CERT Area Coordinators for pick-up.
• Vice President:
o The Vice President appreciated the Board’s approval to send PH CERT members to the CERT National Conference. Attending the conference was well worth it.
o The Vice President suggested sending one or two people to the 2024 conference, which will be held in Washington, D.C. The President would like to send Captain Kristic, PHPD liaison to PH CERT, at the PHPD’s expense.
• Secretary:
o The Secretary took, distributed, and filed meeting minutes.
o The Secretary filed hard and soft copies of emails regarding the purchase of ICP equipment for all PH CERT areas:
– Initial request (June 21, 2023), not to exceed $5,000 – unanimous approval.
– Follow-up comments (June 26, 2023) regarding the underestimate of the cost of the ICP equipment.
– Subsequent request (July 4, 2023), not to exceed $11,000 – approved by seven Foundation Board members.
• Treasurer: absent; the President provided comments
o The Pleasant Hill Community Emergency Response Team Foundation does not have a finance person/CPA.
o The Treasurer is responsible for filing four reports with State (3 reports) and Federal (1 report) agencies. The filing of these reports is up to date.
o Marievita Lowe and Sherry Cartmill requested reimbursement for the October 2023 PH CERT picnic expenses. Marievita Lowe requested $185.24, and Sherry Cartmill requested $39.74. The Treasurer will write checks to them.
6. Updates on Foundation Support of PH CERT Operations
• Equipment Purchase
o The stolen PH CERT Northwest Area equipment has been sufficiently replaced.
o See above comments from the President and Secretary regarding approved PH CERT Area ICP equipment purchases.
• Update of “Conflict of Interest” Form
Annegret van Gemeren needs to sign and return a Conflict of Interest form.
7. Election of the Director-at-Large
• Per the Bylaws the Foundation Board elects a Director-at-Large at the Annual Meeting. The current Director-at-Large is Annegret van Gemeren.
• Gordon Doughty nominated Steve Donovan; Carol Reade nominated Annegret van Gemeren.
• Annegret van Gemeren was reelected as the Director-at-Large.
8. New Business
• Discussion and recommendation for approval of equipment and supplies needed for each PH CERT Area
The PH CERT Area Coordinators were asked to develop PH CERT Area ICP lighting needs.
• Vests for Incident Commander, Operations Section Chief, Logistics Section Chief, Planning Section Chief, and Medical Group Leader
o The estimated cost is $20 per vest; 20 vests are needed (five for each of four PH CERT areas), bringing the anticipated total to approximately $500.
o $600, which covers the cost of the vests plus tax and shipping, was unanimously approved.
Annegret van Gemeren motioned to approve the amount; Molly Weden seconded.
9. Next Scheduled Meeting:
• Mid-year meeting: June 3, 2024
10. Adjournment: 8:53 PM